Privacy Policy

Introduction

The Association of Environmental Engineering and Science Professors (AEESP) Conference (“AEESP Conference,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us through aeespconference.org.

This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information.

Information We Collect

We may collect information you voluntarily provide when you:
• Register for the conference
• Submit an abstract or presentation
• Sign up for email updates
• Contact us with questions
• Apply to exhibit or sponsor the conference

This information may include your name, organization or institution, job title, mailing address, email address, telephone number, payment information (processed securely by our payment processor and not stored by us), and any other information you choose to provide.

We also automatically collect limited technical information such as IP address, browser type, device information, pages visited, visit dates and times, and referring websites.

How We Use Your Information

We use your information to process conference registrations, manage abstract submissions, respond to inquiries, communicate conference updates, send information about future AEESP Conferences (with unsubscribe options), improve our website and conference services, and comply with legal and financial obligations.

Registration, Abstract Submission, and Payment

When you register for the conference, submit an abstract, or participate in peer review, you may be directed to the Ex Ordo or another conference management platform.

Ex Ordo and other platforms collect and process personal information on behalf of the AEESP Conference to administer conference registration, abstract submissions, peer review, scheduling, and related conference activities. Payment transactions are processed through secure third-party payment providers integrated with Ex Ordo or other providers. AEESP does not store your complete payment card information.

Information collected through Ex Ordo and other platforms is subject to both this Privacy Policy and Ex Ordo’s Privacy Policy.

Cookies and Analytics

Our website may use cookies and similar technologies to improve functionality, remember user preferences, measure website performance, and better understand how visitors use the site. You may adjust your browser settings to refuse cookies, although some website features may not function properly. If we use analytics services such as Google Analytics, those providers may collect information according to their own privacy policies.

Sharing Your Information

We do not sell or rent your personal information.

We may share information with trusted service providers that assist with conference registration and management (including Ex Ordo), payment processing, website hosting, email communications, event management, and website analytics. These providers are authorized to use personal information only as necessary to provide services on our behalf and are expected to protect the information appropriately.

We may also disclose information when required by law or to protect our legal rights or the safety of conference participants.

Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Data Retention

We retain personal information only as long as necessary to operate the conference, maintain business records, comply with legal obligations, resolve disputes, and enforce our agreements.

Your Choices

You may request access to, correction of, or deletion of your personal information where permitted by law. You may also unsubscribe from marketing or informational emails using the unsubscribe link included in those messages.

Third-Party Services

Our website and conference rely on third-party platforms, including Ex Ordo, for services such as conference registration, abstract management, payment processing, email communications, and event scheduling. Information collected through those services may also be governed by the providers’ own privacy policies.

Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their privacy policies.

Children’s Privacy

This website is intended for professionals, researchers, educators, and conference participants. We do not knowingly collect personal information from children under the age of 13.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the Effective Date at the top of this page. Continued use of the website after changes are posted constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us through https://aeesp.org/